ONEnet Ohio Networking Guidelines for Successful Video Conferencing

All IVDL and Telecommunity grant recipients were eligible to apply for funding to perform the upgrade. Approximately 780 IVDL and Telecommunity sites were awarded a maximum amount of $1,200 per videoconference system in order to implement the Required Minimum Services. In addition to the Required Minimum Services, sites could elect apply their $1,200 to perform additional services through special pricing.

Eligible IVDL and Telecommunity sites completed an online Vendor Selection form this past fall in order to begin implementation of the upgrade.

DataServ Inc., SBC, and TSI, Inc., were selected as the approved Vendors for implementing the required minimum and additional services. After submitting the Vendor Selection Form, Purchase Orders were issued to the selected Vendor. Eligible IVDL sites received their $1,200 per videoconference system award for this site and were responsible for issuing a district Purchase Order directly to their selected Vendor. Ohio SchoolNet acted as purchasing agent for all eligible Telecommunity sites, and upon submission of the Vendor Selection Form the Ohio SchoolNet Commission issued a Purchase Order to their selected Vendor. IVDL and Telecommunity sites eligible for funding were solely responsible for assuming any additional costs above the $1,200 grant provided by Ohio SchoolNet.

Upon receipt of a Purchase Order, the Vendor conducted the following assessment prior to beginning the work that included:

• Verification of videoconference system model and serial number;
• Explanation of Required and/or Additional Services;
• Confirm customer selection of desired services;
• Confirm site license for Microsoft Office 2000 for customers requiring re-installation of this application;
• Explanation of vendor expectations;
• Explanation of customer expectations; and
• Scheduling of installation date.