An online, self-paced training tutorial is now available that provides step-by-step instruction to learn how to register video rooms, request scheduling accounts and schedule all your future videoconferences using VC Manager.

• Access the VC Manager Training Tutorial
• Access the Videoconference Site Finder
• Access the Videoconference Schedule Viewer
• Log in to VC Manager

Browser Requirements

VC Manager features web-accessed scheduling and is accessed via the Internet or intranet using any standard JAVA-enabled web browser.

Hardware Requirements

• Pentium processor, 200 MHz
• 128 MB RAM - IP connectivity through web or preferably over 10/100Mbps Ethernet LAN
• Monitor
• Keyboard

Software Requirements

• Windows 95/98/NT, Internet or Intranet connection to the server
• Microsoft Internet Windows Explorer 5.01 or higher with recent Java Virtual Machine plug in (v 5.0.0.3193) (Recommended) OR Netscape 4.06, JAVA enabled to match the Internet Explorer releases specified above
• Recommend turning phishing off

Locating Videoconference Rooms

The Videoconference Site Finder is used by the scheduler to locate video rooms, room features and room contact information. The scheduler needs to obtain approval from the room contact to obtain permission to use the "physical" site itself on the day of the videoconference. The requestor of a videoconference is responsible for ensuring availability of sites before using VC Manager.

Scheduling a Videoconference

Step 1: Locate a Video Room

• The First Step in scheduling a videoconference begins with locating a room(s) to use in your videoconference.
• A complete, "searchable" list of video rooms on the State of Ohio's Video Network is available by using Videoconference Site Finder. This web-based tool has been developed to assist with locating sites, room features and site contact information.

Step 2: Approval to Use a Video Room

• Once the scheduler has located a room(s) and room contact using Video Site Finder, the scheduler needs to obtain approval from the room contact to use the "physical" site itself on the day of the videoconference.
  
  NOTE: VC Manager does not schedule the "physical" room itself. It only schedules the videoconference system (if available) located in a video room.

Step 3: Schedule the Video Room

• After completing Steps 1 and 2, the scheduler can now proceed with using VC Manager to reserve videoconference resources (e.g. video systems, video bridges, gateways, etc.) exclusively for the date and time of your videoconference.
• Upon completion of scheduling/validating a videoconference, VC Manager automatically send email confirmations to the scheduler and all participating room contacts notifying them of the videoconference request.
• Modifications/Cancellations can be made by the scheduler up to 24 hours prior to the start of a scheduled videoconference using VC Manager. If changes must be made within 24 hours, the scheduler must contact the eTech Ohio VNOC to request changes.